Careers

JOB DESCRIPTION

Job Title                      :           Public Relations & Communications Officer

Accountable to            :           Executive Director

Report to                     :           Senior Manager, Marketing & Business Development

Job Summary              :           Be responsible for the public relations and communication

activities of The Heart Foundation of Jamaica.  Assist with other activities in the Marketing and Business Development Department (M&BD) as well as with general administrative functions.

Perform all social media activities and assess their effectiveness.

 

Job Requirements        :           A Degree in Media and Communications.

:           At least 2 years experience in public relations and communications

:           Be computer literate using Microsoft Suite, Canva, Adobe Illustrator, Adobe Indesign Suite or other graphic design software.

:           Experience with the most current social media techniques and keep abreast of new and effective trends.

:           Experience in website maintenance would be an asset

Writing project proposals

:           Be willing to work at all marketing and public relations events, fundraising activities, including those held on the weekends, public holidays and evenings.

:           Exercise excellent oral, written communication and organization skills

:           Possess excellent interpersonal skills

:           The ability to work on own initiative and to represent the organization at public functions and in the media.

 

Specific Duties

  • In liaison with MB&D Mgr plan, develop, and implement PR and communication strategies for the HFJ.
  • Execute all approved marketing/public relations activities related to the promotion of the services of the Foundation including medical, emergency cardiac care, health promotion and school’s health education programme.
  • Maintain a current contact listing of all the media houses and develop and maintain strong relationships with media personnel and key contacts.
  • Liaise with social media networking organizations
  • Research, write and distribute approved press releases to target media.
  • Announce the schedule of the mobile screening team ahead of visits to health facilities and communities’ groups and do follow up to ensure there is coverage.
  • Collate, analyze and present media coverage
  • With the guidance of the Marketing & Business Development Manager, create and execute promotional opportunities for the HFJ
  • Liaise with the website developer to ensure that the website is current and is further developed to reach target audience.
  • Communicate with all HFJ’s affiliate organizations – UK Friends, Inter-American Heart Foundation (IAHF), Caribbean office, Tobacco Control Network, Healthy Caribbean Coalition (HCC) and any others as directed.
  • Develop and maintain effective ways of communicating with the Foundation’s members and assist in increasing and maintaining membership levels.
  • Write and edit speeches, articles and oversee the preparation of the Annual Report
  • Prepare/supervise the design and production of public relation materials including brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programmes as agreed with the Manager and oversee the sale and inventory of these items.
  • Manage sponsorship opportunities for HFJ related to the promotion of HFJs core services.
  • Assist in the preparation of project and grant proposals
  • In consultation with the Marketing & Business Development Manager, prepare and present the monthly staff meeting report for the Department.
  • Responsible for all Internal staff communications.

 

General Duties

  • Relieve Telephone Operation/Receptionist as required from time to time
  • Assist with general secretarial and administrative duties as required in the Department
  • To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation.
  • To be aware of the financial constraints of the Foundation and to ensure that supplies and equipment are not wasted and that the three most competitive best prices are obtained.
  • To assist and get involved in the social activities of the Foundation, usually coordinated by the Staff Social Committee.

 

Key Competencies

  • Be able to prepare creative messages for particular target market segments
  • Excellent communication skills – written and verbal
  • Excellent typing and speed writing skills
  • Proficient at recording and preparing Minutes of meetings
  • Planning, organizing and prioritizing
  • Problem assessment and problem solving
  • Highly confidential
  • Information gathering and information monitoring
  • Accuracy and attention to detail

Email resume to: hr@heartfoundationja.org

Deadline: July 23, 2021

JOB DESCRIPTION

 

Job Title                       :           Sponsorship & Events Officer

Accountable to             :           Executive Director

Report to                      :           Senior Manager, Marketing & Business Development

Job Summary               :           The Sponsorship & Events Officer is responsible for

obtaining sponsorship for our various calendar events.  The position is also responsible for the coordination of those agreements and also to plan/ execute our HFJ’s events.

 

 

RESPONSIBILITIES

 Main Responsibilities- Sponsorship

  • To secure event sponsorship to achieve stretching income targets.
  • To develop high quality, commercially successful event sponsorship models, in line with the company’s ethical collaboration position.
  • Build and maintain strong external relationships with potential sponsors, corporate partners, and supporters.
  • Writing high quality external communications documents, including sponsorship marketing materials as required (working closely with the head of the department).
  • Ensure that all approaches to the corporate sector are tracked consistently, through effective use of a spreadsheet.
  • Ensure that The Heart Foundation of Jamaica’s reputation for is not compromised by sponsorship models.
  • Perform other related duties as required.

 

Main Responsibilities- Events

  • Plan/ execute all events.
  • Prepare events roster and ensure that the action the action plan is followed.
  • Assists in the development and implementation of marketing plans.
  • Perform other related duties as required.

 

QUALIFICATIONS 

  • Minimum Bachelor’s Degree in Marketing, or related discipline.
  • 2-5 years’ experience in marketing.

 

 

KNQWLEDGE, SKILLS AND ABILITIES

Knowledge

The incumbent must have proficient knowledge in the following areas:

  • Experience in all obtaining sponsorship
  • Strong networking skills.
  • Proven leadership and ability to complete tasks in a specified time frame.
  • Ability to maintain confidentiality.
  • Up to date with the latest trends and best practices in marketing, promotions and sponsorship.

Skills

The incumbent must demonstrate the following skills:

  • Excellent interpersonal skills.
  • Highly creative.
  • Attention to detail and high level of accuracy.
  • Very effective organizational skills.
  • Effective written and oral communications skills.
  • Proficient in Microsoft Office Suite.
  • Is well informed of all organization’s activities.
  • Is positive and enthusiastic.

JOB DESCRIPTION

Job Title                      :           Administrative Assistant

Accountable to            :           Executive Director

Reports to                   :           Chief Administrative Officer

Job Summary              :           Perform secretarial/administrative support functions for the

Board of Directors, Executive Director and Chief Administrative Officer as required.  Assist in general administrative duties.  Maintain confidentiality at all times.

Job Requirement         :

1.   Preferably 3 years experience in a secretarial position.

  1. Sound educational background.
  2. Preferably a certificate/diploma in secretarial studies.
  3. Excellent interpersonal and organizational skills.

 

DUTIES

  1. To carry out secretarial duties for the Board of Directors, Executive Director and Chief Administrative Officer as required.
  2. Assisting the Chief Administrative Officer with administrative duties as required.
  3. Prepare, arrange and attend monthly Directors’ meetings, record and prepare minutes and maintain file on Board of Directors Meetings.
  4. Assist in arranging and attending National Resuscitation Council, Jamaica Coalition for Tobacco Control and any other meetings, and record and prepare minutes.
  5. Assist the Chief Administrative Officer in arranging for the Annual General Meeting of The Foundation.
  6. Schedule the usage of the Training Room.

 

OTHER DUTIES

  1. To participate at all fundraising events put on by The Heart Foundation of Jamaica regardless of the time/day they are held
  2. To assist in encouraging members of the public to become members of the Foundation.

 

 

  1. To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation.

 

  1. To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee).