Careers

Job Description

 

Job Title: Health Promotion Officer
Accountable to: Executive Director
Responsible/Reports to: Sr. Manager, Health Administration
Staff Reporting: N/A
Coordinating Relationships: Marketing & Fund Development team, Manager – Medical Services; CPR Coordinator,  Business Development Officer Membership Relations Officer

 

Summary

Under the general management of the Senior Manager, Health Administration, the Health Promotion and Education Officer is responsible for organizing, coordinating, planning, implementing and evaluating health promotion and education programmes for the Heart Foundation.

To inform and create awareness of healthy lifestyles in order to prevent or reduce the incidence of heart disease and other related health issues.

Scope of Job

To work with selected schools in developing integrated programmes leading to an increased awareness of the benefits of a healthy lifestyle.

To coordinate the administrative and health promotional activities of the Jamaica Coalition for Tobacco Control (JCTC) and the National Resuscitation Council (NRC).

To arrange and conduct lectures and in-house presentations for patients and staff regarding healthy lifestyle practices – in particular related to avoiding the risks of heart disease. These presentations are to be made to companies, health workers, government and non-government agencies, Private Sector, community leaders, faith-based organizations and the general public.

To support the Marketing and Fund Development Department in their recognition of special health days, in liaison with the Senior Manager, Health Administration, by providing health promotional information as needed.

 

Duties

Schools Health Education Programme

  1. Plan and coordinate health education and promotion programmes, conferences, seminars and workshops
  2. Co-ordinate the Heart Foundation Schools Health Programme
  3. Identify and establish a relationship with other selected primary/all-age schools with a view to starting Healthy Heart Clubs in their schools and assisting the teacher coordinators to promote and incorporate heart healthy messages in their extracurricular activities subject to the capacity of the HFJ.

 

Health Promotion and Education

  1. Capitalize on opportunities to make presentations to community groups and company employees and health fairs island wide
  2. Conduct surveys to guide programme needs and identify strategies for intervention for clients
  3. Be guided by current research and evidence as well as international best practices in the related field.
  4. Design and develop health promotional materials and activities in particular for the JCTC, NRC and Schools Health Education Programme (liaising with the Marketing and Fund Development Manager)
  5. To assist in the development of health education literature at The Heart Foundation of
  6. Jamaica
  7. Represent the HFJ at relevant conferences, seminars, workshops and meetings
  8. Make recommendations to the Senior Manager and other members of the health services team on the implementation of health promotion strategies that are being considered
  9. Provide health promotional information to the MFD team as required, e.g. for the recognition of special Health days and Heart Month.

 

The Jamaica Coalition for Tobacco Control

  1. Schedule Board meetings; issue notices and agenda in respect of the NRC and the Jamaica Coalition for Tobacco Control.
    1. Record, transcribe, prepare and dispatch Minutes of Boards meetings along with related reports
    2. Make preparations including arranging refreshments for JCTC board meetings as required including preparing PowerPoint presentations, following up with directors;
    3. To liaise with the Administrative Officer regarding the arrangement of schedules and transportation requirements

 

National Resuscitation Council of Jamaica

  1. Schedule Board meetings; issue notices and agenda in respect of the NRC
  2. Organize bi-annual Board meetings and the annual Open Forum;
  3. Arrange, prepare for, and attend meetings
  4. Record and prepare minutes and maintain files for the Council
  5. Maintain and update registry of certified trainers
  6. Pursue unregistered trainers and encourage registration;
  7. Update registration list and monthly circulate via e-mail to stakeholders
  8. Write proposals for funding
  9. Send out relevant information of ECC to the registered members in association with the Director for ECC, ED or the CPR Coordinator.

 

 Administrative

  1. Manage and administer the health education and promotion programme activities of the Heart Foundation (HFJ)
  2. Maintain inventory of health promotion/education equipment, stock of visuals as well as Information, Education and Communication (IEC) material
  3. Prepare monthly, quarterly, annual and special reports as required.
  4. Arrange and advise stakeholders of meeting arrangements as required
  5. Provide general administrative support for The JCTC and the NRC.

 

Other Duties

  1. To participate at all fundraising events put on by The HFJ regardless of the time/day they are held;
  2. To assist in encouraging members of the public to become members of the Foundation;
  3. To be aware of the financial constraints of The HFJ and to ensure that supplies are not wasted and that before ordering supplies the best price is obtained;
  4. To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation;
  5. To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee);
  6. To perform any other duties as assigned.

 

Job Requirements

Education and Experience

  • First degree in Health Science or Dietetics and Nutrition any other related degree
  • Diploma or Certificate in Teaching or Training and Marketing would be an asset;
  • At least two (2) years’ working in any of the above mentioned disciplines.

 

Knowledge, Skills and abilities

  • Computer skills and knowledge of relevant software;
  • Good oral and written communications skills
  • Excellent presentation skills
  • Ability to work individually and as part of a team;
  • Excellent interpersonal and organizational skills;

 

Personal Attributes  

Meticulous                              Thorough                                                                    Responsible                             Accurate

Sociable                                   Mature

Flexible                                   Honest

Creative                                   Teamwork

Adaptable                                Reliable

Customer service orientation

Hours of Work: Monday to Thursday –  8:00am to 5:00pm

Friday – 8:00am to 4:00pm

May need to work on weekends, extra hours some evenings and on some public holidays

Work Environment: Office, classrooms, auditoriums, community centers and any other similar facilities.

 

Physical Demand: Travel to rural communities, working beyond normal working hours from time to time

 

Deadline: September 24, 2021

JOB DESCRIPTION

Job Title                  : Registered Nurse

Accountable to        : Executive Director

Report to                 : Senior Manager, Health Services

Job Summary           : To work at the In-House Clinic and on the Mobile Screening Team on a rotational basis, screening patients for cardiovascular disease. Responsible for supervision of all staff working on the Mobile Team and assist the Health Administration Manager with supervision of staff at the In-House Clinics. Assist the Health Administration Manager in the day-to-day operation of the Medical Department as required.

Job Requirements:

  1. Be a Registered Nurse — registered with the Nursing Council of Jamaica.
  2. Previous supervisory experience.
  3. Be willing to travel island wide and stay overnight (as required).
  4. Good written and oral communication skills.
  5. Excellent organizational skills.
  6. Ability to work on own initiative.
  7. To be available for work on Saturdays, Sundays and public holidays as arranged in

advance and to overnight with the Mobile Screening team when required.

  1. Be BLS certified &/or prepared to attend relevant course and in-service training as  required – BLS, FA, ACLS and ECG Interpretation certificate courses. Show a willingness for upgrading skills through further training.
  2. Be computer literate and efficient in Microsoft office suite.

 

Core Responsibilities

 

  1. Assist in implementing and ensuring that internationally accepted medical standards are maintained for all tests/services offered.
  2. To ensure that the medical technicians and junior staff are carrying out their duties in an efficient, professional manner.
  3. To ensure that the driver on the Mobile Team carries out his duties in an efficient, professional manner.
  4. To be able to perform all medical tests offered by The Foundation & ensure that patients receive prompt, professional and confidential service from all staff in the department.
  5. To ensure that ALL relevant information is recorded on the appropriate medical forms — check for the details.
  6. To ensure that the ECG’s are processed correctly (refer to procedures manual) and that only checked and signed forms are sent to the cardiologists.
  7. To ensure that adequate and appropriate medical supplies and equipment are available for use especially when working on the Mobile Team.
  8. To ensure that the medical equipment is cleaned, maintained and stored securely both in-house and on the Mobile Team.
  9. To report any defective equipment promptly to the Health Administration Manager and ensure that repairs are done.
  10. To liaise with the Health Administration Manager on personnel related matters so that any problems can be dealt with immediately.
  11. To supervise the staff in the Medical Department.
  12. Going out with the mobile team as when required
  13. When on the Mobile Team to be responsible for the collection and safe­keeping of funds on behalf of The Foundation and at the first available opportunity to check off with the Cashier and ensure that a receipt is obtained and presented to the Health Administration Manager.
  14. When in office to assist in the arranging of appointments for the various Clinics in-house and UHWI as necessary.
  15. To ensure that while on the mobile team and staying overnight that all staff conduct themselves in a professional manner both on and off duty bearing in mind that during this period they are representing The Foundation.
  16. To assist in preparing the monthly schedule and seek accommodation (if necessary) for the mobile team when working in office.
  17. To assist the Health Administration Manager in preparing monthly staff rosters for inhouse/mobile team/BP programme.
  18. To ensure that all statistical records are kept for all services and that all monthly statistics are ready for presentation at monthly staff/Board of Directors meetings.
  19. Assist the Health Administration Manager in the monitoring and evaluation of the BP and Mobile Screening programmes
  20. Assist the Health Administration Manager in liaising with the doctors that read the ECG’s to ensure timely reports
  21. Assist the Health Administration Manager in staff training
  22. Attend meetings as required at but not limited to CVSS, public health departments and Cardiology Unit UHWI
  23. Systematic monitoring of the maintenance/calibration/standardization of all the medical equipment at the HFJ.
  24. Assist in the implementation of the computerization of the medical dept.
  25. Assist the Health Administration Manager in identifying possible opportunities for the mobile team to offer its services and increase the use of the In-house medical services.

 

General Duties

  1. To conduct oneself in a professional manner at all times bearing in mind that you are representing The Heart Foundation of Jamaica.
  2. To demonstrate an aptitude for training re medical techniques and information to instruct medical technicians and junior staff on all aspects of cardiovascular disease and its prevention.
  3. To teach and demonstrate to technicians and junior staff the tests offered by the Foundation.
  4. To display good time-keeping so as to set an example and in so doing avoid delaying the entire medical team when in the field or inconvenience clients waiting to be processed in-house.
  5. To screen clients for cardiovascular disease and any other condition that may be present simultaneously.
  6. To ensure that all medical staff/driver wear their uniforms including badges at all times.
  7. To assist in the operations of the Above Rocks Health Centre and Lions Club of Kingston Sight Foundation
  8. To perform any other duties that may be required by the employer from time to time.

Other Duties

  1. To participate and assist at all fundraising events put on by The Heart Foundation of Jamaica regardless of the time/day they are held.
  2. To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee).
  3. To assist in encouraging members of the public to become members of the Foundation.
  4. To be aware of the financial constraints of the Foundation and to ensure that supplies are not wasted and that before ordering supplies the best price is obtained.
  5. To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation.
  6. To assist in the building of `team spirit’ at The Foundation.

 

 

 

 

Personal Attributes

Meticulous                  Thorough

Responsible                 Accurate

Sociable                       Mature

Flexible                       Honest

Creative                       Teamwork

Adaptable                    Reliable;

Customer service orientation;

 

Hours of Work:                                Mondays through Thursdays from 8.00 a.m. to 5.00 p.m., with

                                                          additional hours to accomplish objectives. Fridays from 8.00 a.m.                                                              to 4.00 p.m

 

Work Environment:        Mainly clinical.

 

Physical Demand:           Light

 

 

 

 

 

Deadline: September 24, 2021

JOB DESCRIPTION

Job Title                      :           Administrative Assistant

Accountable to            :           Executive Director

Reports to                   :           Chief Administrative Officer

Job Summary              :           Perform secretarial/administrative support functions for the

Board of Directors, Executive Director and Chief Administrative Officer as required.  Assist in general administrative duties.  Maintain confidentiality at all times.

Job Requirement         :

1.   Preferably 3 years experience in a secretarial position.

  1. Sound educational background.
  2. Preferably a certificate/diploma in secretarial studies.
  3. Excellent interpersonal and organizational skills.

 

DUTIES

  1. To carry out secretarial duties for the Board of Directors, Executive Director and Chief Administrative Officer as required.
  2. Assisting the Chief Administrative Officer with administrative duties as required.
  3. Prepare, arrange and attend monthly Directors’ meetings, record and prepare minutes and maintain file on Board of Directors Meetings.
  4. Assist in arranging and attending National Resuscitation Council, Jamaica Coalition for Tobacco Control and any other meetings, and record and prepare minutes.
  5. Assist the Chief Administrative Officer in arranging for the Annual General Meeting of The Foundation.
  6. Schedule the usage of the Training Room.

 

OTHER DUTIES

  1. To participate at all fundraising events put on by The Heart Foundation of Jamaica regardless of the time/day they are held
  2. To assist in encouraging members of the public to become members of the Foundation.

 

 

  1. To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation.

 

  1. To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee).

Job Description

Job Title                  : Nurse Manger

Accountable to        : Executive Director

Report to                 : Senior Manager, Health Services

Job Summary           : To work at the In-House Clinic and on the Mobile Screening Team on a rotational basis, screening patients for cardiovascular disease. Responsible for supervision of all staff working on the Mobile Team and assist the Health Administration Manager with supervision of staff at the In-House Clinics. Assist the Health Administration Manager in the day-to-day operation of the Medical Department as required.

Job Requirements:

  1. Be a Registered Nurse — registered with the Nursing Council of Jamaica.
  2. Previous supervisory experience.
  3. Be willing to travel island wide and stay overnight (as required).
  4. Good written and oral communication skills.
  5. Excellent organizational skills.
  6. Ability to work on own initiative.
  7. To be available for work on Saturdays, Sundays and public holidays as arranged in

advance and to overnight with the Mobile Screening team when required.

  1. Be BLS certified &/or prepared to attend relevant course and in-service training as  required – BLS, FA, ACLS and ECG Interpretation certificate courses. Show a willingness for upgrading skills through further training.
  2. Be computer literate and efficient in Microsoft office suite.

 

Core Responsibilities

 

  1. Assist in implementing and ensuring that internationally accepted medical standards are maintained for all tests/services offered.
  2. To ensure that the medical technicians and junior staff are carrying out their duties in an efficient, professional manner.
  3. To ensure that the driver on the Mobile Team carries out his duties in an efficient, professional manner.
  4. To be able to perform all medical tests offered by The Foundation & ensure that patients receive prompt, professional and confidential service from all staff in the department.
  5. To ensure that ALL relevant information is recorded on the appropriate medical forms — check for the details.
  6. To ensure that the ECG’s are processed correctly (refer to procedures manual) and that only checked and signed forms are sent to the cardiologists.
  7. To ensure that adequate and appropriate medical supplies and equipment are available for use especially when working on the Mobile Team.
  8. To ensure that the medical equipment is cleaned, maintained and stored securely both in-house and on the Mobile Team.
  9. To report any defective equipment promptly to the Health Administration Manager and ensure that repairs are done.
  10. To liaise with the Health Administration Manager on personnel related matters so that any problems can be dealt with immediately.
  11. To supervise the staff in the Medical Department.
  12. Going out with the mobile team as when required
  13. When on the Mobile Team to be responsible for the collection and safe­keeping of funds on behalf of The Foundation and at the first available opportunity to check off with the Cashier and ensure that a receipt is obtained and presented to the Health Administration Manager.
  14. When in office to assist in the arranging of appointments for the various Clinics in-house and UHWI as necessary.
  15. To ensure that while on the mobile team and staying overnight that all staff conduct themselves in a professional manner both on and off duty bearing in mind that during this period they are representing The Foundation.
  16. To assist in preparing the monthly schedule and seek accommodation (if necessary) for the mobile team when working in office.
  17. To assist the Health Administration Manager in preparing monthly staff rosters for inhouse/mobile team/BP programme.
  18. To ensure that all statistical records are kept for all services and that all monthly statistics are ready for presentation at monthly staff/Board of Directors meetings.
  19. Assist the Health Administration Manager in the monitoring and evaluation of the BP and Mobile Screening programmes
  20. Assist the Health Administration Manager in liaising with the doctors that read the ECG’s to ensure timely reports
  21. Assist the Health Administration Manager in staff training
  22. Attend meetings as required at but not limited to CVSS, public health departments and Cardiology Unit UHWI
  23. Systematic monitoring of the maintenance/calibration/standardization of all the medical equipment at the HFJ.
  24. Assist in the implementation of the computerization of the medical dept.
  25. Assist the Health Administration Manager in identifying possible opportunities for the mobile team to offer its services and increase the use of the In-house medical services.

 

General Duties

  1. To conduct oneself in a professional manner at all times bearing in mind that you are representing The Heart Foundation of Jamaica.
  2. To demonstrate an aptitude for training re medical techniques and information to instruct medical technicians and junior staff on all aspects of cardiovascular disease and its prevention.
  3. To teach and demonstrate to technicians and junior staff the tests offered by the Foundation.
  4. To display good time-keeping so as to set an example and in so doing avoid delaying the entire medical team when in the field or inconvenience clients waiting to be processed in-house.
  5. To screen clients for cardiovascular disease and any other condition that may be present simultaneously.
  6. To ensure that all medical staff/driver wear their uniforms including badges at all times.
  7. To assist in the operations of the Above Rocks Health Centre and Lions Club of Kingston Sight Foundation
  8. To perform any other duties that may be required by the employer from time to time.

Other Duties

  1. To participate and assist at all fundraising events put on by The Heart Foundation of Jamaica regardless of the time/day they are held.
  2. To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee).
  3. To assist in encouraging members of the public to become members of the Foundation.
  4. To be aware of the financial constraints of the Foundation and to ensure that supplies are not wasted and that before ordering supplies the best price is obtained.
  5. To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation.
  6. To assist in the building of `team spirit’ at The Foundation.

 

 

 

 

Personal Attributes

Meticulous                  Thorough

Responsible                 Accurate

Sociable                       Mature

Flexible                       Honest

Creative                       Teamwork

Adaptable                    Reliable;

Customer service orientation;

 

Hours of Work:                                Mondays through Thursdays from 8.00 a.m. to 5.00 p.m., with

                                                          additional hours to accomplish objectives. Fridays from 8.00 a.m.                                                              to 4.00 p.m

 

Work Environment:        Mainly clinical.

 

Physical Demand:           Light

 

 

 

 

 

Deadline: September 24, 2021

JOB DESCRIPTION

 

JOB TITLE                      : H.R Officer

REPORTING TO            : Chief Administrative Officer

RELATIONSHIPS           : Internal

All staff

 

External

Personnel of the Ministry of Labour

Personnel of Insurance Companies

Suppliers of goods and services

SCOPE OF JOB

The H.R/Internal Communication Officer contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

S/he helps with the implementation of services, policies, and programmes and assists the Foundation’s managers or supervisors with H/R issues ensuring compliance to regulatory matters regarding employees.

S/he manages the HFJ’s internal communications programmes, ensuring that employees are informed and engaged through regular and effective communications, which are relevant and timely.

S/he must develop an understanding of the company’s goals and values and build commitment to success.

DUTIES

Human Resource Responsibilities

  • Arrange, and conduct job interviews as required
  • Review and monitor Performance Management System
  • Ensure effective orientation and induction of new employees
  • Assist with employee relations
  • Update/maintain daily staff register
  • Update/reconcile staff vacation schedule
  • Prepare I.D.s for new staff
  • Prepare job references/employment letters for current and former employees
  • Maintain/update staff handbook
  • Source/procure staff uniform-liaise with tailor/seamstress/suppliers
  • Prepare and place career advertisements
  • Undertake reference checks for new employees
  • Conduct exit interview and plan and coordinate farewell functions as applicable
  • Assist in developing an employee-oriented company culture that emphasizes quality, continuous improvement, and high performance
  • Assist in compensation and benefits administration (including negotiating the best deals for staff with respect to health benefits, in particular)
  • Maintain employee files and the HR filing system; Maintain/update staff database
  • Assist in managing the administration of the human resources policies, procedures and programmes.
  • Assist in organizational and space planning
  • Ensure compliance to regulatory concerns and reporting- e.g. occupational safety and health regulations
  • Maintain records of HFJ’s AHA Instructors
  • Maintain records of recertification of professional – nurse, doctors, nutritionists, counselors etc
  • Maintain internal directory of extensions.

 

 

Volunteers & Summer Internships

  • Review of applications from individuals and organizations
  • Orientation of volunteers and interns
  • Placement internally in collaboration with heads of department
  • Monitoring performance and reporting to sponsoring agencies
  • Coordinating completion of assessment forms.

Internal Communication Responsibilities

  • Develop and maintain internal communications strategy
  • Manage internal communications channels; (email, text messaging)
  • Advise executives and managers on their role in effective internal communication
  • Present key organizational messages/policies via internal communications channels
  • Keep staff up to date with key information about the company, key projects, training opportunities/events
  • Keep the management team and employees informed on issues that affect performance in the workplace
  • Keep staff at all levels informed on positive developments at the HFJ and build a greater understanding of the goals of the HFJ
  • Motivate staff to actively support the organization’s goals and activities
  • Prepare and circulate HFJ activities schedule (beginning of the year)
  • Ensure that staff understands the role they play within the team, the company and the delivery of strategy and plans.

 

 

Other Duties

  1. To participate in all fundraising events put on by The Heart Foundation of Jamaica regardless of the time/day they are held and in other activities as assigned
  2. To assist in encouraging members of the public to become members of the Foundation
  3. To be aware of the financial constraints of the Foundation and to ensure that supplies are not wasted and that before ordering supplies the best price is obtained
  4. To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation
  5. To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee)
  6. To perform any other duties as assigned.

JOB REQUIREMENTS

Education and Experience

The ideal candidate should hold at least a Degree in Human Resource Management, Communication Management and at least three (3) years working experience in a supervisory or administrative capacity.

S/he should have received specialized training in Jamaican Labour Laws.

S/he should be proficient in the use of computers- e.g. Microsoft Word, PowerPoint, Excel, etc. E-mail, Internet.

Required Knowledge, Skills and Abilities

  • Must be highly organized, results-oriented and possess strong attention to details;
  • Promote a supportive work culture-e.g. be a team player and be proactive in responding to needs of staff;
  • Possess a high level of integrity, professionalism, resourcefulness, perseverance and commitment to service;
  • Demonstrate ability to manage time efficiently, multi-task effectively and exhibit strong leadership skills;
  • Able to work on own initiative, prioritize workload and manage multiple activities with competing deadlines
  • Have experience in developing and implementing internal communications strategies and measuring their effectiveness
  • Have the ability to advise managers/supervisors on internal communications challenges
  • Able to confidently work with all levels of the organization
  • Have strong diplomacy skills
  • Communicate effectively in both written and verbal form

Personal Attributes

Confidential               Meticulous

Thorough                     Pro-active

Responsible                 Accurate

Efficient                      Honest

Ethical                         Reliable

Sociable                       Mature

 

 

 

Hours of Work:                    Mondays through Thursday 8.00 a.m. a.m. to 5.00 p.m Fridays

                                                             8.00 a.m. to 4.00 p.m., with additional hours to accomplish

objectives.

 

Work Environment:             Mainly office environment.

 

Physical Demand:                 Light

 

 

Deadline: September 24, 2021

JOB DESCRIPTION

 

 

 

 

JOB TITLE                           : I.T. Officer

 

REPORTING TO                 : Operations Manager

STAFF  REPORTING             : Nil

CO-ORDINATING

 RELATIONSHIPS:             :Internal

All staff members

 

External

I.T. Consultants

Suppliers of goods and services

Auditors

 

 

SCOPE OF JOB

The Information Technology (IT) Technician maintains computer systems, provides technical support and teaches staff the basic skills they need to operate newly installed programmes.

S/he will be required to design/maintain the organization’s website, patients’ data base, membership database and support all departments as required, by developing an appropriate platform to link all data for ease of assessing HFJ’s performance, accessing data and for providing current information to enhance efficiencies.

S/he will be required to research and keep abreast of trends and developments in the I.T industry and identify state-of-the-art software/ programmes to facilitate the growth and development of HFJ and to enhance the organization’s competitiveness, its efficiency and effectiveness.

 

DUTIES

  • Liaise with external IT and other communications service providers to solve issues that cannot be resolved internally
  • Install new and rebuild existing servers and configure hardware and computer network, as required Install software and peripheral devices
  • Perform tests on computer equipment and programmes to assist in the diagnosis and resolution of issues
  • Provide guidance and coaching to the Data Entry Clerk and to staff with technical issues
  • Offer technical support to all users
  • Ensure confidentiality of data and smooth running of all processes Setting up computer security measures
  • Maintain and manage computer processing logs and documentation
  • Maintain database by entering, verifying and backing up data in established daily, weekly, and monthly reporting databases
  • Design standard operating reports based on user needs
  • Reconcile reporting database to financial accounting database reports working closely with the Accountant.
  • Make recommendations to facilitate various interfaces for more effective output
  • Provide hardware and software maintenance and make recommendations about future planning and development of resources
  • Troubleshoot and solve basic user problems related to the operating system, internet access, e-mail, software, security access and basic peripheral devices
  • Undertake minor repairs such as cleaning hard drives, scanner and printers and order computer parts
  • Assist in managing user accounts, installing software on the network, backing up and retrieving files and maintaining network security (passwords, anti-virus etc)
  • Ensure IT equipment is well maintained and scheduled for servicing as recommended by supplier
  • Maintain a stock of small parts including cables for timely replacement
  • Conduct ongoing assessment of hardware to determine if they meet the needs of the organization
  • In collaboration with management team ensure the implementation of fully automated operations.

 

 

Other Duties

  • To participate in all fundraising events put on by The Heart Foundation of Jamaica regardless of the time/day they are held and in other activities as assigned
  • To assist in encouraging members of the public to become members of the Foundation
  • To be aware of the financial constraints of the Foundation and to ensure that supplies are not wasted and that before ordering supplies the best price is obtained
  • To assist in any duties required which may be outside of your usual work area but which are of benefit to the Foundation
  • To assist and get involved in the social activities of the Foundation (usually spearheaded by the Social Committee)
  • To perform any other duties as assigned.

 

AUTHORITY LIMITS:

  • Authority is subject to the limitations and instructions from ED /Chief Administrative Officer.

 

JOB REQUIREMENTS

 

Education and Experience

The ideal candidate should have at least a Bachelor’s Degree in Information Technology/Computing, and a minimum of three (3) years’ working experience in a similar post

 

S/he should be conversant with Database Management, Microsoft Word, Excel, PowerPoint, E-mail and Internet use.  Experience in social media management would be an asset.

 

Required Knowledge, Skills and Abilities

  • Strong knowledge of computers and how they operate (which includes having a broad understanding of hardware and software, operating systems and basic computer programming), computer viruses and security
  • Ability to troubleshoot
  • Familiarity with electronic equipment and Internet applications
  • Ability to work evenings and weekends with little or no advance notice
  • Excellent written, oral, and communication skills
  • Strong technical aptitude and ability to research and solve complex issues independently
  • Self-starter with strong time management skills
  • Self-motivated with the ability to work as part of a team
  • Detail-oriented and excellent organizational skills
  • Ability to multi-task and meet deadlines